Accounts Payable & Office Administrator

The primary function of this position is to assist in the day-to-day accounts payable and corporate office operations for a real estate development and property management company, under the direction of the CFO. Duties may include but are not limited to:

Accounts Payable Administrator Duties:

• Prepare and process checks and online payments daily.
• Onboard new vendors and maintain accurate W9 and insurance records.
• Process statement of deposit accounts for tenants.
• Communicate with tenants, vendors, and other professionals.
• Complete timely credit applications.
• Special accounting and ad hoc projects as needed.

• Answer, screen, and direct all phone calls for the organization.
• Warmly greet and direct all individuals who enter the building
• Receive, sort, and distribute daily mail.
• Set up, confirm, send, and receive deliveries (UPS, FedEx, Staples)
• Maintain inventory of office, kitchen, and cleaning supplies and replenish as needed.
• Assist with travel arrangements, support with conferences and all members attending.
• Decorate office for holidays and ensure décor is taken down within a reasonable timeframe.
• As needed, run errands for leadership including dropping off deliveries and visiting the post office.
• Fax, scan, copy, and print documents as requested by leadership.

• Proficiency in Microsoft Office including Outlook, Word, and Excel.
• Candidate must present a positive, team-player attitude.
• Excellent customer service and professional communication skills (both written and oral).
• Ability to prioritize and manage multiple tasks simultaneously, in a fast-paced environment.  Initiative-taker, resourceful and able to work with or without supervision.
• Ability to follow systems and processes and enter computer data in a timely manner.
• Must have reliable transportation.
• Knowledge of accounting practices and accounts payable skills.
• Knowledge of Yardi property management software a plus, but not required.
• High school or equivalent education (preferred).
• Accounts Payable or Office Administrative experience: 1 year (preferred).